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Office365 Tutorials

To learn how to use various functions of Office365



Moving to People Tab

  1. On the left column of Outlook, there is a pane of tabs.

  1. Select the People tab
  2. The content pane will show that you don't have any contacts right now


  1. From here we have two choices Adding Contacts or Importing Contacts

Adding Contacts

  1. Click Adding Contacts or if you've already imported some, click the New Contact button on the left.
  2. Fill out the information
  3. If there are fields missing that you want to add, click + Add more
  4. Click Create to finish

Importing Contacts

 Note: To import contacts from a different email address, you need to download a .csv file of contacts from it.


  1. Click Manage Contacts button on the top right.
  2. Click Import Contacts.
  3. Click Browse and locate a .csv contacts list that you downloaded from another email address.
  4. Click Import.


Contact Lists

  1. Click the on the New Contact button.
  2. Choose New Contact List.
  3. Give the list a name.
  4. Add contacts by email address.
  5. Add a description to help you search for it.
  6. Click Create to finish.



Opening Calendar

  1. On the left column of Outlook, there is a pane of tabs. Click on the Calendar icon.


  1. Use the ninedot  apps menu and choose All Apps then Calendar to reach the Calendar from outside Outlook



Selecting a Calendar to Edit

  1. undefinedAdd a new calendar or tick next to the calendar you want to edit.






Adding an Event

  1. Click the New Event button at the top left hand side of your screen.
  2. undefinedAn event window will pop up. (You can manage your event categories using the drop down menus at the top of this window)
  3. You can invite attendees to any event you create as well as add locations.
  4. Click Save and your new event will appear on your calendar.

Editing/Deleting an Event

  1. Click on the even you wish to edit/delete.
    A small window will appear where you will be given the option to edit/delete.
    Furthermore, you can double click on an event and the entire event window will open allowing you to edit/delete.

Navigating your Calendar

  1. Select the calendar you wish to see by ticking the circle next to the calendar name. You may have click Show all to find it.
  2. You can navigate month by month by using the up and down arrows at the top right hand side of the calendar.


You can jump to the year you wish to see by using the drop down arrow next to the calendar year.


Choosing Calendar View

  1. Along the top of your calendar, you can select different views: Day, Work week, Week or Month.
  2. You can choose to see multiple calendars at a time by selecting each calendar using the tick circles next to the calendar name.
  3. In Month view, you can get a detailed version of each day. Click the small arrow on the bottom right to open the day view pane, if you can't already see it.

Sharing your Calendar

  1. To share your calendar, click the Share button in the top right hand corner of your screen.
  2. You will be able to choose who can view your calendar as well as restrict what they are able to see.
 Note: Split view is only available in Day or Week views, not in Month view.



Opening Settings Pane

  1. In Outlook click the cog icon in the top right corner to open the settings pane.


  1. The settings pane contains basic settings. To access more click View all Outlook settings.


Turning on Desktop Notifications

  1. If this is your normal workstation, you may wish to turn on Desktop Notifications for incoming mail.
  2. Click the Desktop Notification slider to set it on for computers you use regularly.


Adding a Signature

  1. Within the full settings, choose Compose and Reply.
  2. Add your signature into the box under Email Signature.


Setting Up Undo Send

  1. Within the full settings, choose Compose and Reply.
  2. Scroll down to Undo Send.
  3. Set the time to allow you to Undo: up to 10 seconds.
 Note: This will delay sending your message. Unlike First Class, there is no way to undo a sent message after it has left Outlook.