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Office365 Tutorials

To learn how to use various functions of Office365



Moving to People Tab

  1. Near the bottom of the mail list pane on the left is the pane tab list


  1. Select the People tab
  2. The content pane will show that you don't have any contacts right now


  1. From here we have two choices Adding Contacts or Importing Contacts

Adding Contacts

  1. Click Adding Contacts or if you've already imported some click the New Contact button on the left.
  2. Fill out the information
  3. If there are fields missing that you want to add click + Add more
  4. Click Create to finish

Importing Contacts

 Note: This will not import any internal SD57 contacts or lists containing them
  1. Open First Class
  2. Go to your contacts
  3. Click File and choose Export


  1. Choose For use with Outlook from the options


  1. Save the output to somewhere you will be able to find like your Documents folder and give it a name like contacts from first class
  2. Go back to Outlook
  3. Click Importing Contacts


  1. Click Browse and locate the contacts list you exported from First Class
  2. Click Import
  3. Outlook will then begin adding all the external contacts you had in First Class>

Contact Lists

  1. Click the on the New Contact button
  2. Choose New Contact List
  3. Give the list a name
  4. Add contacts by email address
  5. Add a description to help you search for it
  6. Click Create to finish



Opening Calendar

  1. Near the bottom of the mail list pane on the left is the pane tab list



  1. Use the ninedot  apps menu and choose All Apps->Calendar to reach the Calendar from outside Outlook



Selecting a Calendar to Edit

  1. undefinedAdd a new calendar or tick next to the calendar you want to edit.






Adding an Event

  1. Click the New Event button at the top left hand side of your screen.
  2. undefinedAn event window will pop up. (You can manage your event categories using the drop down menus at the top of this window)
  3. You can invite attendees to any event you create as well as add locations.
  4. Click Save and your new event will appear on your calendar.

Editing/Deleting an Event

  1. Click on the even you wish to edit/delete.
    A small window will appear where you will be given the option to edit/delete.
    Furthermore, you can double click on an event and the entire event window will open allowing you to edit/delete.

Navigating your Calendar

  1. Select the calendar you wish to see by ticking the circle next to the calendar name.
  2. You can navigate month by month by using the up and down arrows at the top right hand side of the calendar.


You can jump to the year you wish to see by using the drop down arrow next to the calendar year.


Choosing Calendar View

  1. Click the drop down arrow in the top right hand corner of your screen.
  2. In the drop down select to view your calendar by day, school week, week or month. (You can choose to see multiple calendars at a time by selecting each calendar using the tick circles next to the calendar name and selecting split view.)

Sharing your Calendar

  1. To share your calendar, click the “Share” button in the top right hand corner of your screen. You will be able to choose who can view your calendar as well as restrict what they are able to see.
 Note: Split View can only be used in day or week view. It is not compatible with month view.



Opening Settings Pane

  1. In Outlook click the cog icon in the top right corner to open the settings pane.


  1. The settings pane contains basic settings. To access more click View all Outlook settings



Turning on Desktop Notifications

  1. If this is your normal workstation you may wish to turn on Desktop Notifications for incoming mail
  2. Click the Desktop Notification slider to set it on for computers you use regularly

Adding a Signature

  1. Within the full settings choose Compose and Reply
  2. Add your signature into the box under Email Signature

Setting Up Undo Send

  1. Within the full settings choose Compose and Reply
  2. Scroll down to Undo Send
  3. Set the time to allow you to Undo.
 Note: This will delay sending your message. Unlike First Class there is no way to undo a send after it has left your outbox